Building a software project involves much more than writing code.
You may have:
Features to develop
Bugs to fix
Developers to assign
Deadlines to track
Pull Requests to review
Releases to prepare
Tasks waiting for approval
If you manage all of this using separate spreadsheets, documents, and chat messages, it can quickly become difficult to keep everything organized.
GitHub provides a solution called GitHub Projects.
GitHub Projects allows you to organize and manage work directly alongside your repositories, Issues, and Pull Requests.
In this article, you'll learn what GitHub Projects are, how they work, Projects views, boards, tables, custom fields, filters, workflows, automation, and how developers can use Projects to manage real software development.
What is GitHub Projects?
GitHub Projects is a project-management and planning feature that helps you organize GitHub work such as Issues and Pull Requests.
You can create different views of your work, including:
Board
Table
RoadmapA simple workflow might look like:
Issue
↓
GitHub Project
↓
To Do
↓
In Progress
↓
Review
↓
DoneInstead of looking at hundreds of Issues individually, you can create a visual system for managing them.
GitHub Projects in Simple Words
Think of GitHub Projects as a project management board connected to your GitHub development workflow.
For example:
┌──────────────┬──────────────┬──────────────┬──────────────┐
│ TO DO │ IN PROGRESS │ REVIEW │ DONE │
├──────────────┼──────────────┼──────────────┼──────────────┤
│ Login │ Dashboard │ Payment │ Homepage │
│ Search │ API │ Validation │ README │
│ Dark Mode │ Database │ │ │
└──────────────┴──────────────┴──────────────┴──────────────┘This makes it easier to understand the current state of a project.
Why Were GitHub Projects Created?
GitHub Issues are excellent for tracking individual tasks.
But imagine you have:
200 Issues
30 Pull Requests
15 Developers
5 ReleasesLooking at individual Issues isn't enough to understand the overall project.
GitHub Projects provides a higher-level view.
Issues
↓
Projects
↓
Overall DevelopmentGitHub Issues vs Projects
This is an important distinction.
Issue
An Issue represents a specific piece of work.
Fix login bugProject
A Project organizes many pieces of work.
Version 2.0 Project
├── Login
├── Dashboard
├── Payment
├── Search
└── DocumentationA simple rule:
Issue = Individual work item
Project = Organized collection of work
Creating a GitHub Project
The exact GitHub interface can change, but the general process is:
Open GitHub.
Navigate to the Projects area.
Create a new Project.
Give the Project a name.
Choose an appropriate view.
Add Issues and Pull Requests.
Configure fields and workflows.
For example:
Project Name:
E-Commerce ApplicationThen add your development tasks.
Project Views
One of the most powerful features of GitHub Projects is that the same underlying work can be viewed in different ways.
Common views include:
Table
Board
RoadmapEach view is useful for a different purpose.
1. Table View
The table view presents work in a spreadsheet-like format.
For example:
| Title | Status | Priority | Assignee |
|---|---|---|---|
| Login bug | In Progress | High | Rahul |
| Search feature | Todo | Medium | Aman |
| Payment API | Review | High | Priya |
| Update README | Done | Low | Shivam |
This is useful when you want to see lots of information at once.
Why Use Table View?
Table view is useful for:
Planning
Filtering tasks
Reviewing assignments
Managing priorities
Updating project information
Working with many Issues
It is especially useful when a project contains many work items.
2. Board View
Board view is similar to a Kanban board.
For example:
TO DO
────────────
Login
Search
Dark Mode
IN PROGRESS
────────────
Dashboard
API
REVIEW
────────────
Payment
DONE
────────────
Homepage
READMEYou can move work through different stages.
To Do
↓
In Progress
↓
Review
↓
DoneWhat is Kanban?
Kanban is a visual method of managing work.
Work is represented as cards and moved between stages.
For example:
Backlog → Development → Testing → CompletedGitHub Projects can be configured to support this style of workflow.
3. Roadmap View
Roadmap view is useful for planning work over time.
For example:
August September October
|------------|---------------|------------>
Login
████████
Dashboard
██████████
Payment
███████████
Mobile App
█████████████This gives a high-level view of when work is planned.
Why Roadmaps Are Useful
Roadmaps are useful for:
Release planning
Product planning
Major features
Project timelines
Team coordination
Instead of asking:
"What are we working on?"
you can visually see the planned work.
Adding Issues to a Project
A Project becomes useful when you add work items.
For example:
Issue #101
Fix login bug
Issue #102
Add search
Issue #103
Create dashboardThese can be added to your Project.
Then you can organize them:
Issue #101 → In Progress
Issue #102 → Todo
Issue #103 → DoneAdding Pull Requests
GitHub Projects can also include Pull Requests.
For example:
Issue #101
↓
Pull Request #120
↓
ProjectThis gives your team visibility into both planned work and active code changes.
Custom Fields
One of the most useful capabilities of GitHub Projects is custom fields.
You can add fields that match your team's workflow.
For example:
Status
Priority
Team
Sprint
Estimate
ReleaseA project could look like:
| Task | Status | Priority | Team | Release |
|---|---|---|---|---|
| Login | In Progress | High | Backend | v2.0 |
| Search | Todo | Medium | Frontend | v2.1 |
| Payment | Review | Critical | Payments | v2.0 |
Status Field
A Status field represents the current state of work.
For example:
Todo
In Progress
Review
DoneYou could also create:
Backlog
Planning
Development
Testing
ReleasedThe exact workflow depends on your team.
Priority Field
Priority helps identify what should be worked on first.
For example:
Critical
High
Medium
LowSuppose your project has:
Payment failure → Critical
Login bug → High
Dark mode → Medium
README update → LowDevelopers can quickly understand what matters most.
Assignees
Projects can show who is responsible for each work item.
For example:
Login → Rahul
Payment → Priya
Frontend → Aman
Documentation → ShivamThis creates accountability.
Iterations
Teams working in planned cycles can use iteration fields where appropriate.
For example:
Sprint 1
Sprint 2
Sprint 3
Sprint 4A team could organize work like:
Sprint 1
├── Login
├── Registration
└── Dashboard
Sprint 2
├── Payment
├── Search
└── NotificationsThis can be useful for teams following sprint-based development.
Projects and Milestones
Projects and milestones can both organize work, but they serve different purposes.
Milestone
Groups Issues around a goal or release.
Version 2.0
├── Issue #1
├── Issue #2
└── Issue #3Project
Provides a broader workspace for planning and organizing work.
Project
├── Backlog
├── Development
├── Review
└── DoneThey can be used together.
Projects and Labels
Labels categorize work.
For example:
bug
feature
documentation
securityProjects can organize that work into workflows.
For example:
Labels
↓
Categorize
Project
↓
Organize and TrackBoth can work together.
Filtering Project Items
When a Project becomes large, you don't necessarily want to see everything.
Filters can help you focus on specific work.
For example:
Assignee: Rahulcould show Rahul's assigned work.
Or:
Priority: Highcould focus on important tasks.
You can also filter based on other supported project fields.
Example Filter
Suppose your project contains:
100 tasksYou want only:
High priority
Backend
In ProgressA filtered view can help you focus on that subset.
This is especially useful for large teams.
Multiple Views for One Project
You don't have to create separate Projects for every way you want to look at your work.
You can create multiple views.
For example:
E-Commerce Project
│
├── Board View
├── Table View
└── Roadmap ViewThe same underlying work can be presented differently.
Example
Board
Todo → In Progress → Review → DoneTable
Task | Owner | Priority | StatusRoadmap
Feature → TimelineThis is one of the biggest advantages of GitHub Projects.
GitHub Projects for Students
GitHub Projects isn't only for companies.
Students can use it for personal projects.
Suppose you're creating:
Java Student Management SystemYour Project could contain:
Todo
├── Login
├── Student Registration
├── Attendance
In Progress
├── Database
Done
├── READMEThis makes your project more organized.
GitHub Projects for Personal Projects
Even if you're working alone, Projects can help.
For example:
My Portfolio WebsiteTasks:
Todo
├── Add About page
├── Add Projects section
├── Add Contact form
In Progress
├── Homepage
Done
├── Domain setupYou can visually track your progress.
GitHub Projects for Teams
Imagine a team of five developers.
Frontend
Backend
Database
Mobile
DevOpsA Project can show:
Task
↓
Team
↓
Developer
↓
Status
↓
ReleaseEveryone gets a shared view of the work.
Example: Software Development Project
Suppose you're developing an ecommerce website.
Your Project could look like:
TO DO
────────────────
Search
Wishlist
Reviews
IN PROGRESS
────────────────
Shopping Cart
Payment API
REVIEW
────────────────
Login
DONE
────────────────
Homepage
Registration
Product PageNow anyone on the team can quickly understand the project's current state.
GitHub Projects and Releases
Projects can also help organize work toward releases.
For example:
Version 1.0
├── Login
├── Registration
├── Dashboard
Version 1.1
├── Search
├── Wishlist
Version 2.0
├── Payment
├── Mobile AppThis provides a connection between development planning and software releases.
GitHub Projects Automation
GitHub Projects supports automation features that can reduce repetitive work.
For example:
Pull Request Opened
↓
Project Item
↓
Status → In ProgressOr:
Pull Request Merged
↓
Status
↓
DoneThe exact automation available depends on your Project configuration and GitHub's current capabilities.
Why Automation Matters
Imagine a team manually updating:
Issue Status
Project Status
Pull Request Statusevery time something changes.
That wastes time.
Automation can reduce repetitive project-management work.
Example Automated Workflow
A development workflow could be:
Issue Created
↓
Todo
Developer Starts Work
↓
In Progress
Pull Request Opened
↓
Review
Pull Request Merged
↓
DoneThis creates a smoother workflow.
Projects and Pull Requests
A Pull Request represents a proposed code change.
Projects help track where that work fits into the overall project.
For example:
Issue #25
Fix payment bug
↓
Pull Request #40
↓
Project
↓
Review
↓
DoneThis creates visibility across the entire development process.
Projects and GitHub Actions
GitHub Actions can automate development workflows.
Projects can complement these workflows.
For example:
Pull Request
↓
GitHub Actions
↓
Tests
↓
Build
↓
Project StatusThis combination can provide both:
Automated software workflows
Organized project management
We'll explore GitHub Actions in detail in a later article.
GitHub Projects vs Trello
GitHub Projects and Trello can both be used for visual task management.
But they have different strengths.
| Feature | GitHub Projects | Trello |
|---|---|---|
| GitHub Issues integration | ✅ | Requires integration |
| Pull Requests | Native GitHub workflow | Not native |
| Code-centric workflow | Excellent | General purpose |
| Software development | Excellent | Good |
| Kanban-style boards | ✅ | ✅ |
| GitHub ecosystem integration | Excellent | External |
If your development work already lives on GitHub, Projects can keep planning close to the code.
GitHub Projects vs Spreadsheet
A spreadsheet can track:
Task
Owner
Status
DeadlineBut GitHub Projects can connect those work items directly with GitHub Issues and Pull Requests.
Instead of:
Spreadsheet
↓
Developer
↓
GitHubyou can have:
GitHub Project
↓
Issue
↓
Pull Request
↓
CodeThis reduces the gap between planning and development.
GitHub Projects for Open Source
Open-source maintainers can use Projects to organize:
Bug fixes
Features
Documentation
Community requests
ReleasesFor example:
Open Source Project
│
├── Backlog
├── Good First Issues
├── In Development
├── Review
└── CompletedContributors can better understand what the project is working on.
Project Planning Workflow
A professional workflow might look like:
Idea
↓
Discussion
↓
Issue
↓
Project
↓
Assign Developer
↓
Development
↓
Pull Request
↓
Code Review
↓
Merge
↓
ReleaseEach GitHub feature has a different role.
GitHub Projects and Agile Development
Teams following Agile practices can use Projects to organize development work.
For example:
Backlog
↓
Sprint Planning
↓
Sprint
↓
Development
↓
Review
↓
DoneProjects can provide a visual representation of this process.
However, GitHub Projects itself does not force your team to follow one particular methodology.
Example: Sprint Board
A team could configure:
SPRINT 12
Todo
────────────
Search
Notifications
In Progress
────────────
Payment API
Dashboard
Review
────────────
Authentication
Done
────────────
HomepageAt the end of the sprint, the team can review completed and remaining work.
Project Views for Different Teams
Different teams may want different views of the same project.
Developer View
Task
Status
Assignee
Pull RequestProduct View
Feature
Priority
Timeline
ReleaseManagement View
Progress
Milestone
Risk
TimelineMultiple Project views can help each group focus on the information they need.
Best Practices for GitHub Projects
Keep Statuses Simple
Don't create 20 workflow stages.
A simple workflow can be enough:
Todo
In Progress
Review
DoneUse Meaningful Custom Fields
Only add fields that provide useful information.
Keep Issues Updated
Projects work best when the underlying work items are accurate.
Use Filters
Create focused views for specific teams, releases, or priorities.
Automate Repetitive Tasks
Use available GitHub automation where it makes sense.
Avoid Duplicating Information
Don't maintain the same task separately in GitHub, a spreadsheet, and multiple documents unless there is a specific reason.
Common Beginner Mistakes
Creating Too Many Projects
One well-organized Project can be better than many disconnected Projects.
Too Many Columns
Keep the workflow understandable.
Not Connecting Issues
Projects become much more useful when connected to actual GitHub work items.
Ignoring Status Updates
A board is only useful if its information remains accurate.
Adding Unnecessary Fields
More fields don't automatically mean better project management.
Example Complete Project
Imagine:
Project: E-Commerce WebsiteBoard
TODO
────────────────
Wishlist
Reviews
Search
IN PROGRESS
────────────────
Payment
Cart
REVIEW
────────────────
Login
DONE
────────────────
Homepage
RegistrationCustom Fields
Priority
Team
Release
EstimateViews
Board
Table
RoadmapNow the same project can be understood from multiple perspectives.
GitHub Project Workflow at a Glance
GITHUB PROJECT
│
┌────────────┼────────────┐
↓ ↓ ↓
Issues PRs Planning
│ │ │
└────────────┼────────────┘
↓
Status
↓
Development Progress
↓
ReleaseFrequently Asked Questions
What is GitHub Projects?
GitHub Projects is a project-management and planning feature integrated with GitHub.
Is GitHub Projects the same as GitHub Issues?
No.
Issues track individual work, while Projects help organize and manage work at a broader level.
Can I use GitHub Projects for personal projects?
Yes.
Can Projects contain Pull Requests?
Yes.
What is a Board view?
A visual Kanban-style representation of project work.
What is Table view?
A spreadsheet-like representation of Project items.
What is Roadmap view?
A timeline-oriented view useful for planning work over time.
Can I create custom fields?
Yes, Projects supports custom fields for organizing work.
Can GitHub Projects automate tasks?
Yes, GitHub provides automation capabilities that can reduce repetitive project-management work.
Are GitHub Projects useful for open-source projects?
Yes. They can help maintainers organize Issues, Pull Requests, features, bugs, and release planning.
Summary
GitHub Projects provides a powerful way to organize software development work directly inside GitHub.
You can use it to:
Manage Issues
Track Pull Requests
Create Kanban-style boards
Create tables
Plan work on roadmaps
Add custom fields
Assign tasks
Track priorities
Filter work
Organize releases
Automate repetitive workflows
The basic concept is:
Issue
↓
Project
↓
Status
↓
Development
↓
Pull Request
↓
DoneGitHub Projects becomes especially powerful when combined with Issues, Pull Requests, Discussions, Milestones, GitHub Actions, and Releases.
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